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1. |
NAME:- The name of the Association is the Yorkshire
Beekeepers’ Association (Hereafter called the YBKA). |
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2. |
OBJECTS:- To promote and further the craft of Beekeeping
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3. |
DISTRICTS:- A Federation of district Beekeeping Associations in “ |
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4. |
MEMBERSHIP:
-A Member
of the District Association shall be a Member of YBKA, but no person whose
subscription to the District Association is unpaid for the preceding
year shall be entitled to the privileges of Membership./
There shall be five kinds of Membership of the YBKA. |
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a) Ordinary Members:- A Member of a District
Association over eighteen of age and not an Honorary Member appointed by
Conference shall be an Ordinary Member |
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b) Honorary Members:-
A Member
of the YBKA who has performed distinguished or meritorious service of an
outstanding nature in the furtherance of the objects of the YBKA and to the
betterment of Beekeeping may be elected by the Conference to be an Honorary
Member and shall be entitled to free life membership of YBKA. Any recommendation shall be considered by
the General Purposes Committee before submission to the Conference in any one
year; except in very exceptional circumstances and with the full concurrence
of the General Purposes Committee when two names may be submitted. |
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c) Junior Members:- Beekeepers of the age of
eighteen years or under may be Junior Members on payment of the Junior
Capitation Fee. This shall entitle
them to all the privileges of membership. |
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d) Associate Membership:- Open to any Ordinary
Member of a District Association who desires to become a Member of the other
Districts within the YBKA of which only one Capitation Fee is payable. |
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e) Individual Membership:-
Open to
anyone on payment of the Individual Membership Capitation Fee. Capitation fees for Individual membership
shall be agreed annually at the AGM. |
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5. |
CONFERENCE:- The GOVERNING BODY OF THE YBKA shall be vested in the Conference
which shall meet at least twice per year and at other such times as the
Chairman may direct, one of which shall be deemed to include the Annual
General Meeting of the Association. Conference
will include:- The President All other elected Officers
of the YBKA One representative of the
Yorkshire Agricultural Society One representative of the
National Farmers Union Delegates Appointed be District
Associations (who may vote) Any
person who is a member of a District Association (who may not vote other than
at the Annual or Special General Meeting) Honorary Members who have
been elected by Conference Ten shall for a quorum |
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6. |
MANAGEMENT:- The Conference shall appoint annually the General Purposes Committee
and any such ad hoc appointments as may be considered necessary and shall
delegate such powers to them as it may think fit. The Working Parties shall not take final
action except where special authority has been given by Conference and
approved. THE GENERAL PURPOSES COMMITTEE AND WORKING PARTIES APPOINTED ARE: General Purposes Committee: - Shall act in all
matters including finance and shall have as its main objects the supervision
and welfare of the YBKA and the co-ordination of the work of the Working
Parties of the Conference. It shall be
responsible for the agenda for the Conference Meetings, for arranging the
time and place and fir sue notice to be given of all Conference and all YBKA
meetings. Care shall be taken that, as
far as possible, all appointments adequately represent all areas covered by
the YBKA. The General Purposes Committee should consist of the Chairman, Vice
Chairman, Secretary, Treasurer, BBKA Delegate, YAS Representative, Editor of
the Newsletter, Equipment Supplies Officer, Examinations Officer and the area
Representatives for the said areas of The Committee shall also:- a) Present a statement of accounts, duly
audited, to the Annual General Meeting of the YBKA. b) Prepare a budget of estimated income and
expenditure and present it to the Annual General Meeting. The treasurer shall
collect all the money due to the YBKA and lodge it intact to the credit of
the banking account specified by the Conference. All payments shall be made by cheque or
here practicable by credit transfer and duly signed by the Treasurer or in
his absence by the Secretary. c) The Treasurer (or his deputy by the Conference for
a specific purpose) only is authorised to receive money due to the YBKA and
the official form of receipt bearing his signature (or his appointed deputy)
only will be recognised. Where a duly
appointed deputy opens a special account for a specific purpose such accounts
shall always be in the name of the YBKA and not to a private individual. The
following appointed working parties are:- a) Honey Show:- Shall have the duty of arranging honey shows and exhibitions. b) Conventions:- Shall have the duty of arranging day conventions, weekend schools and lecture tours. c) Education:- Shall have the duty of organising short Beekeeping courses and allied subjects. d) Research: Shall have the duty of advising the Membership on matters of research and items of special interest to Beekeeping. (Temporarily suspended)
e) Apiary and Great f) Handbook and
Publications:- Shall have the duty of publishing a
handbook at such times when finance permits as prescribed by Conference. |
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7. |
MEETING
OF THE GENERAL PURPOSES COMMITTEE AND WORKING PARTY MEETINGS The
Chairman, Vice-chairman, General Secretary and Treasurer shall be ex-officio
members of every working party, and shall be given due notice of
meetings. Except in the case of the
General Purposes Committee, the Chairman and Secretary of which shall be
Chairman and Secretary for the time being of the Association; each Working
Party shall elect its own Chairman, and may co-opt members of Conference, but
such co-options shall not exceed fifty per cent, by number of the elected
members and shall transact such business as may be required to it by
Conference. Except
where special authority is given by the Conference a working party shall not
take final action until a final report shall have been made to the Conference
and approved. Where such special
authority is given a quorum shall be four. A
resolution in writing signed by all members for the time being (not absent
abroad) of the General Purposes Committee of Conference shall be valid an
effectual as if it had been passed at a meeting of the Committee duly
convened and held. Meetings
of Conference and the General Purposes Committee shall be convened by the
General Secretary who shall cause proper minutes and reports to be taken of
the proceedings. |
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8. |
MEETINGS
OF CONFERENCE:- At the meeting of Conference a simple
majority of the members present shall be sufficient to carry or defeat a
motion, except motions having relations to rules 6 and 15. Any motion under rule 6 or 15 shall not be
carried unless two thirds of the members present and voting shall vote in
favour of the motion. Any
member may attend Conference, but only Honorary Members, Officers and
Delegates who are present may vote.
Delegates appointed by their District Association on the basis of one
vote for the first Ordinary Members or part thereof of that District with
additional representation for every further twenty Ordinary Members. However, any Member entitled to vote may
have a free vote at the Annual General Meeting or Special General Meeting. Any
person who is not a Member of the YBKA may attend any meeting of the
Conference at the invitation of the Chairman.
Any such person may participate in the discussions of the business
being transacted, but shall not vote thereon. Any
decision of the Conference properly arrived at under the Rules and
Constitution of the YBKA shall be final and binding. The
conduct of meetings shall be by standing orders (WHICH DO NOT FORM PART OF
THESE RULES AND CONSTITUTION). Ten
shall forma quorum. |
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9. |
THE
ANNUAL GENERAL MEETING:- The Annual General Meeting shall be held not later than the third
Saturday in January in each year at such time and place as the Conference may
appoint, to elect Patrons, The President, Vice-Presidents, Chairman,
Vice-Chairman, General Secretary, Treasurer, Examinations Officer,
Environmental Officer, the Area Representatives for the District
Associations, the Auditors for the ensuing year, the Honorary Legal Advisor,
The National Farmers Union representative, Newsletter Editor, Equipment Supplies
Officer together with any other officers deemed necessary. A
report of the year’s proceedings and a Statement of accounts duly certified
by the Auditor for adoption or otherwise shall be presented to the meeting. The
Annual General Meeting may grant annually an Honorarium to any Officer of the
YBKA. a)
A Chairman who has been elected to that office in three successive
years is therefore not eligible for re-election as Chairman until twelve
months have elapsed but it is not inconsequence debarred from taking the
chair at any meeting from which the President, Chairman or Vice-Chairman are
absent. b)
The Conference may elect a retiring Patron, President |
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10. |
SPECIAL
GENERAL MEETING:- A Special General Meeting may be called
within six weeks of the receipt by the Secretary of a requisition signed by
ten members of the YBKA, setting out motions to be proposed at the
meeting. The agenda of any Special
General Meeting shall be announced at the time of giving notice of the
meeting, and no propositions shall be considered at such a meeting except
those detailed on the agenda. |
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11. |
FINANCIAL YEAR:- The
financial year of the YBKA and the District Associations shall end on the 30th
September in each year.
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12. |
DISEASE:- Any member discovering or suspecting foul brood in their Apiary or
any other Apiary shall forthwith inform the secretary of the District
Association and the General secretary of the YKA and shall in any Apiary
under their control, take and concur in the taking of all possible steps to
eliminate the disease and minimise the risks of it s spread to others. It is the duty of every member to acquaint
themselves with the symptoms of all the manifestations, foul brood diseases;
Varrossis and exotic pests, notifiable or otherwise. |
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13. |
CAPITATION
FEE:- Every District Association shall pay a Capitation
Fee for each Ordinary member , Honorary Member and Junior Member at such
uniform rates as may be fixed annually at the Annual General Meeting of the
YBKA. a) The Capitation Fee for each Honorary Member of the YBKA appointed by Conference shall be paid from YBKA Association funds. b) The Capitation Fee for Country members shall be fixed at the Annual General Meeting of YBKA. c) A Capitation Fee shall be paid for each
District Member; such sum is to be calculated on the number of subscriptions
paid in each current year beginning 1st October not later than 30th
November in that year. d) The Capitation Fee on the subscriptions
then paid shall be forwarded to the Treasurer of the YBKA and the balance of
the Capitation Fee shall be forwarded by the 14th July of the
following year. The Capitation Fee
paid and the said balance (if any) shall be shown as separate items in the
accounts of each District. |
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14. |
DISTRICT
ASSOCIATIONS:- Each District association shall elect its own
Officers to administer its funds, and the District Secretary or Treasurer
shall give a receipt for subscriptions paid. a) Each District Association may have its own
Constitution and Rules but none shall contravene the Constitution and Rules
of YBKA. b)
Each District Association shall appoint one or more members to act as
Visiting Advisers in that District.
The said District Association shall make its own Rules concerning
remuneration and the conduct of visits. c)
Each District association shall hold an Annual general Meeting prior
to the Annual General meeting of the YBKA to elect its Officers and
Representatives and transact its own business. d)
The amount of the annual subscription payable by Members shall be
decided by each District Association for its own area, payable in advance by
1st January. A District
Association may appoint subscribers as President or Vice-Presidents of their
District at their discretion. The
Annual Capitation Fee at the normal rate shall be paid by the District
Association in respect of each such Member. e)
On a District association becoming defunct it shall be the duty of
the District Secretary to send to the YBKA General Secretary all books,
assets, papers and other documents for safe keeping. The balance of any bank
account shall be handed to the YBKA Treasurer to be held in trust until such
time as the District Association is revived or a similar Association is
formed in the same area which is affiliated to YBKA. |
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15. |
EXPULSION:- Conference shall have the power to expel from the YBKA any Member
whose conduct they consider injurious to the welfare of the Association or
its members. |
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16. |
AFFILIATIONS:- Conference shall not affiliate with any other Organisation, except by
the consent of the Annual General Meeting.
All such affiliations shall be reviewed at the Annual General meeting. |
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17. |
INDEMNITY:-Those Members of the
General Purposes Committee and Working Parties acting on behalf of the YBKA
shall be indemnified against all action/s, proceedings, charges or losses and
the like, whilst in the execution of their duties as may be practical to do
so in Common Law. |
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18. |
TRUSTEES:- The YBKA shall appoint five trustees, one or two whom shall be the
Chairman or Secretary of the YBKA, to hold in trust any Assets, Equipment and
the like of the Association, furthermore any monies shall be held in Trust by
the YBKA Solicitor until such time as the YBKA is revised or a similar
Association is formed. |
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19. |
NEW
DISTRICT ASSOCIATIONS:- Any Member of YBKA may
instigate the setting up of a New District Association. The General Purposes Committee may grant
sufficient funds to the new District Association as is deemed necessary. Notwithstanding this, written application
should be made to the general Secretary indicating the area the New District
will serve, always provided that the New Districts presence does not conflict
with a neighbouring Association of YBKA. |
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20. |
TERMINATION
OF MEMBERSHIP:- A District Association may terminate its
Membership of YBKA by giving twelve months notice in writing to the Annual
General Meeting of the YBKA. The
notice shall commence following confirmation at the said Annual General
Meeting. The
notice of termination may only be agreed upon provided that one third of the
Members of the District Association present and voting at the meeting where
the resolution is agreed upon. A
quorum for such a meeting shall be a minimum of one third of the District
Associations paid up Membership. The
YBKA General Secretary or the appointed deputy will be invited to attend and
be permitted to take part in the procedures of the meeting and fourteen days
notice of the meeting will be given where such a resolution is to be debated. |
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21. |
ALTERATIONS:- An alteration or
amendment to this Constitution and Rules shall only be made at the Annual
General Meeting. |
Last
Revised
Prepared
in this version